# Broadcast Email Policy ## expand\_more Internal broadcast email is any email intended for broad student, faculty, or staff audiences *outside of one’s department*, whether sent directly to these audiences or via liaisons in other departments/schools. ## Let us know when you are sending broadcast emails, one week in advance If you’re planning to send a broadcast email, please consult with your local communications representative. Together, you must develop the communications and sending strategy, and as a final step, you must [submit an online form ](/broadcast-email-request-form)to the Office of the Executive Vice President and HPAC. **This form is no longer an approval process.** You are welcome to proceed with your broadcast email once you have registered your communication. We do ask that you **submit your broadcast email one week prior to the planned send date**. This will enable the Office of the EVP and HPAC to weigh in with any timing concerns. ## Resources to optimize the outcomes of your messaging Email is an affordable, accessible means to communicate a message to many people. However, getting your readers’ attention in a full inbox requires a good strategy. To set your messaging up for success, you may find these Harvard resources on email strategy helpful: - The email section of the Harvard Guidelines site: \[HarvardKey required\] - The monthly Digital Roundup newsletter, featuring general news on digital topics (on and off campus): [https://harvard.us12.list-manage.com/subscribe?u=546db729a42622b95426d35f0&id=b7af3c0d9f](https://harvard.us12.list-manage.com/subscribe?u=546db729a42622b95426d35f0&id=b7af3c0d9f)